For clubs and associations
Run your club without the spreadsheet
Game nights that fill themselves, tournaments that pair themselves, and a games library that knows who borrowed what. Your members already have the app.
Where clubs already are
Game nights
Post it once. It fills itself.
Publish the night, cap the seats, and stop refereeing a group chat where the fourteenth person to reply thinks they got in.
- Seats and waitlists. When somebody drops, the next person is in — without you noticing it happened.
- Reminders go out on their own. Nobody has to remember to nudge the group on Wednesday night.
- Recurring nights, set once. Every Thursday, first Saturday of the month. Set the pattern, stop re-creating the same event fifty times a year.
- Sub-events for a longer day. A whole Saturday can hold its own timetable of sessions inside it.
Tournaments
Four formats, and none of them need a spreadsheet
Most tournament software assumes chess: two players, one board. Board games are not that, which is why Swiss and mixer here seat three, four or more per table.
- Swiss. Everyone plays every round, nobody is knocked out, and pairings track the standings as they go.
- Mixer. The schedule is built up front to maximise how many different people you play. Usually the right call for a club night.
- Single and double elimination. A proper bracket, drawn on screen, for when you are crowning someone.
- Tiebreakers that hold up. Placement points, bye points and shared placements are all yours to set before anyone argues about them.
The club shelf
Know where the club’s copy of Brass is
A shared collection your members can browse, with lending tracked — so the game that has been at someone’s house since March is a fact, not a rumour.
- One collection, many owners. Club-owned games and members’ games can sit on the same shelf, marked as what they are.
- Lending, tracked. Who has it, since when, and whether it is due back on Thursday.
- Members can plan around it. They can see what will be in the room before they turn up.
Where your club already talks
It posts to Telegram so you don’t have to
Your club has a channel and your members read it. Ludoya does not ask them to move — it publishes into the room they are already in.
- New events post themselves. With a join button, so people sign up without leaving the chat.
- The feed carries the rest. Plays, photos and announcements, translated automatically for a mixed-language club.
- Members can be messaged directly. For the conversation that should not be in the channel.
Club plan
You find out before they stop coming
The club’s own sign-ups, read back as decisions. Built from what you already have — no forms, no surveys, nothing asked of your members.
Who has gone quiet
Regulars whose nights stopped, measured against their own rhythm — so a monthly club is never judged like a weekly one, and a quiet summer accuses nobody.
What fills the room
Which weekday, which hour and which games actually fill seats, so the next calendar is planned on evidence instead of habit.
Whether newcomers stay
New and returning faces month by month, and the people who came once and never came back — a welcome to write, not a mystery.
Who carries the club
The people at most of the nights, and whether the room is leaning on fewer of them than it used to.
And the rest of it
The things you only miss once you need them
Every one of these is shipped today. None of them is a roadmap promise.
A club account, not a personal one
Your club gets its own profile and a login the committee shares, so it outlives whoever set it up.
Tables for one specific game
“Looking for three for Gloomhaven on Saturday” — seats, a waitlist, and someone flagged to teach it.
Raffles
A prize draw at the end of the night, without a hat and a pile of torn paper.
Numbers on your own club
What gets played, who turns up, how attendance moves through the year — and a Replay to close the season with.
Co-hosted events
Run a night with another club and have it show up properly on both sides.
Score sheets and setup steps
Community-built kits that total themselves, so nobody is doing arithmetic at 1am.
Getting started
Twenty minutes, most of it choosing a picture
Create the club account
Name, location, description, and the committee members who should be able to post as the club. No approval queue — you are live immediately.
Publish your next game night
Date, place, how many seats. Share the link anywhere: people can read it and sign up without an account, and members get it in the app automatically.
Let the club use it
Members log the plays, the collection fills up, the stats build themselves. You go back to organising games instead of chasing replies.
Honestly
Against how most clubs do it today
Nothing is wrong with a group chat. It just stops scaling somewhere around the fortieth member.
| Chat group + spreadsheet | Ludoya | |
|---|---|---|
| Seat limit respected | First to read | |
| Waitlist when someone drops | — | |
| Reminders before the night | If someone remembers | |
| Tournament pairings | By hand | Swiss, mixer, elimination |
| More than two per table | Manually | |
| Who has which game out | — | |
| New members find you | — | |
| Attendance history | If someone kept it | |
| Live standings on every phone | Paper on a pillar | |
| Cost | Free | Free — Club plan for extras |
What it costs
The club account, your members, your events and your collection are free. No seat limits, no trial, no card. Most clubs never need anything else.
The Club plan adds what only matters once you are running the room rather than attending it: tournaments in all four formats, raffles, sub-events inside a bigger event, co-hosted events with another club, the attendee availability heatmap, and Telegram announcements.
If you also run a venue or a convention — selling tickets, verifying entry at the door, floor plans, custom registration forms, attendee export — that is the Business plan, and the venues page is the better read.
Prices are on the pricing page, in public, monthly or yearly.
Your next game night could run itself
Create the club in a couple of minutes. Nothing for your members to install — they already have the app.
Frequently Asked Questions
Is it really free for a club?
Yes. The club account, unlimited members, unlimited events, the shared collection and the feed cost nothing. The Club plan is for tournaments, raffles, sub-events, co-hosted events and Telegram announcements.
Do my members need to install anything?
They can, and most do — Ludoya is on iOS and Android — but it also runs in any browser. Someone can open your event link, read it and sign up without installing anything, and without an account for many events.
What happens when the person who set it up leaves the committee?
Nothing. A club account is shared: you add and remove the people who can act as the club, and the club keeps its profile, history and events regardless of who holds the keys this year.
Can we run a tournament with more than two players per table?
Yes, and this is the part most tournament software gets wrong for board games. Swiss and mixer formats seat three, four or more per table. Elimination brackets are one against one, as they have to be.
What is a mixer tournament?
Swiss’s sociable cousin. Instead of sorting the field by skill, the whole schedule is built up front to maximise how many different people you play. It is usually the right format for a club night, where mixing the room matters more than crowning a champion.
Can we track games the club owns and lends out?
Yes. The club collection is shared with members, and lending records who has what and since when. Venues that want printed QR labels on each copy, so members borrow and return by scanning, get that on the Business plan.
We already have a Telegram group. Does this replace it?
No, it feeds it. Connect the channel and new events post themselves there with a join button, so people sign up from the chat they already read. The conversation stays where your club likes it.
Will people outside the club find us?
That is much of the point. Public events and club profiles show up in search and on the map for players nearby, which is how most clubs on Ludoya pick up new members. You choose which events are public and which are members-only.